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Migrating your Document Management System: Best Principles, Tips and Lessons Learned - Part 2

Jason Scott

For the better part of 25 years, I have worked with businesses of all shapes and sizes and in particular law firms on their technology and IT challenges. A majority of that time has been devoted to the world of DMS, in particular iManage WorkSite and most recently cloud based NetDocuments. My exposure spans DMS systems design, design of infrastructure, implementation, migration, integration and technical training. To read the first part of this article, click here.

Step 3: Design it and they shall come

It's now time to develop the initial design of what the new system should look and function like, which you then can take back to the steering group for feedback and input in a workshop-style forum.

AI? What about NI? Enhancing Natural Intelligence Makes Better Lawyers

Seth HallemA good lawyer helps you see around the bend. In my experience over the years as a client, I have found that each time my attorney points out something in a contract or business decision that I had not anticipated, I ignore the next bill when it comes in and I pay it gladly. When I feel that my attorney is simply a contract factory, I look at each bill closely and start to wonder if there is a better way.

I recently had this experience with my company's attorney and, as has become my custom, I did not pay any attention to the forthcoming invoice. I did, however, stop to think about how my company, as a legal technology provider, could facilitate more such interactions for our customers and their clients.

Migrating your Document Management System: Best Principles, Tips and Lessons Learned - Part 1

Jason ScottFor the better part of 25 years, I have worked with businesses of all shapes and sizes and in particular law firms on their technology and IT challenges. A majority of that time has been devoted to the world of DMS, in particular iManage WorkSite and most recently cloud based NetDocuments. My exposure spans DMS systems design, design of infrastructure, implementation, migration, integration and technical training. 

I figured this worth mentioning since this article purports to discuss DMS migration best practices and what to be mindful of when taking the leap, either as part of a DMS upgrade exercise or a complete system switch-out. We have been actively involved in many of the latter so will largely focus on that approach.

Adobe Licenses, Explained!

Erica ChiuWhen buying Adobe licenses, one is presented with multiple options that fall under the category of either subscription-based licenses or perpetual software licenses. Kraft Kennedy's Erica Chiu explains how to make the right choice. 

Value Incentive Plan (VIP), or the subscription-based license, is offered for clients who would like a year-to-year purchase. The VIP provides clients with resource flexibility as well as the availability of the latest available product.

The number one reason attorneys should embrace mobile devices is surprisingly mundane

Seth HallemSmartphones and tablets are everywhere, and the discussion about the need to embrace mobile is similarly ubiquitous. However, in our experience, law firms are still in the early stages of embracing mobile devices as an essential work device. There are many reasons to stay away from mobile devices – the security risks inherent in a device that is easily lost or stolen; the conflation of personal and corporate data on a single device; and, perhaps most damningly, the feeling that the mobile device is out of IT’s control. However, it would be a mistake to miss the forest through the trees.

2017 Highlights and Trends: A Wrap Up

Nicole BlackNow that 2017 is drawing to a close, it’s time to review the legal technology happenings of the past year. What legal technology events and trends shaped 2017 and will no doubt continue to have an impact in the years come?

Here’s a retrospective on my focus here on Legal IT Pros since last January. While not all encompassing, it offers a (hopefully) instructive glimpse into a small sliver of the legal technology world and provides some insight on what to expect in the upcoming year.

How the PDF/A requirement for Dutch courts is affecting law firm IT professionals

Dean SappeyOn September 1, 2017, the Dutch court system began requiring law firms to submit documents in PDF/A format in two districts: Gelderland and Midden Nederland.  PDF/A is different from a standard PDF format in that it requires the PDF to be fully self-sufficient which includes embedding all fonts, disabling the inclusion of attachments created by other software applications,  and removing any programming scripts in Java Script.  This is important so that the PDF can be opened again in 50 years by any computer in use at that time and the document will be fully readable.

Large Law Firms and Cloud Computing In 2017

Nicole BlackCloud computing has been around for more than a decade now. At first, law firms were slow to adopt to the concept despite the fact that it offers a host of benefits, including 24/7 access to law firm data, the convenience and flexibility of being able to enter billable time using mobile devices, the ability to communicate and collaborate with clients and others in a secure online environment, and being able to easily manage calendaring and tasks from any internet-enabled device.

Making PDF Software Work Smarter for Legal Professionals

Slavena HristovaLegal professionals work with varying types of documents ranging from case records, writs, pleadings, patents, contracts and mandate files. Most of these originate as paper and scanned to digital, but a growing number are being born digital. In response, legal IT professionals have incorporated PDF software to quickly transform documents to become court-ready. However, obstacles still exist that are draining efficiency and productivity, such as non-searchable scans, PDFs with sensitive and often hidden client information, and inability to edit some PDFs. A tool that can equally support both digitally-born PDFs and scanned paper documents is needed. 

Business Intelligence in eDisclosure - why it matters

Adi Elliott

Business intelligence, or BI for short, has existed in various forms of corporate life over a number of years from marketing teams using information such as click-through rates to gauge the success or otherwise of campaigns, through to sales teams assessing the impact of individual people or promotions on takings. Essentially Business Intelligence refers to analysis of an organisation’s data to influence decision making so that the business can internally operate more efficiently and externally gain competitive advantage over business rivals. 

Digital Transformation Holds Great Promise for Legal

Andy LilleyDigital transformation is now widespread – Amazon, Airbnb, online banking apps and even the move to autonomous cars are prime examples. Fundamentally, it is fuelled by client demand for a user experience that enables individuals to access and consume services/information, the way they want it, when they want it and from the device they want to use at any point in time. This is achieved by automating paper and other ad hoc business processes, thereby creating business efficiency and enhancing service to clients. 


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