IRIS, a member of the Canon Group, European leader in Information Management, is pleased to announce that Aegon Netherlands, a top Dutch financial services firm, has implemented an IRIS content management solution based on iManage Work. The solution has been deployed to the entire Dutch legal team of over 50 legal counsels.
Against a backdrop of increasing compliance and regulatory drivers, including lengthy retention policies, added to a push for greater efficiency and collaboration, Aegon was looking for an adequate document management system. Following research and evaluation of potential solutions, IRIS was selected to provide the iManage Work solution.
Rien van der Velde, Board Advisor at Aegon explains further, “We needed to bring greater structure and control to our document storage, including email. We sought a solution that would meet our needs quickly, ‘out-of-the-box’ so to speak. We couldn’t afford to wait for a complex, costly and enterprise wide solution to be deployed to the whole business, which would still fall short of the particular needs of our legal team. IRIS was able to demonstrate that they could deliver what we need and in a workable timeframe.”
An important factor for Aegon is the close integration of the iManage solution to key desktop productivity tools such as Microsoft Outlook, Word, Excel and PowerPoint. Monica Spiegel, Manager General Legal Affairs at Aegon expands, “Our legal counsel team are extremely busy and wanted an intuitive interface and could continue to work in their familiar desktop applications. iManage Work provides exactly that and makes the retrieval of documents, emails, etc., much quicker. The consistent and well-structured storage provided by the solution also assists collaboration and allows any team member to pick-up a case from someone else.”
IRIS worked closely with the team at Aegon to implement the solution and around one million documents were made available when the solution was initially rolled out to the legal team. All documentation is fully searchable, including non-text PDF documents, and managed under Aegon’s retention policies and schedules.
Rob van der Drift, Account Manager at IRIS adds, “The challenges faced by corporate legal departments means there is great synergy with law firms. Corporate Legal increasingly need to communicate with a greater number of people, are involved in more cases than ever and have to adhere to stringent regulations. They often have to do this without being able to significantly increase the number of staff. The result is they must do more with less, which is only achievable when supported with the appropriate tools like iManage Work. Our track record in delivering value to law firms is helping to accelerate our footprint within in-house legal too. Welcoming Aegon to our growing customer base of legal focused implementations is testament to our investment in this important business area.”
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